Details of the Holiday Bazaar are still be worked on by the committee. This page will be updated as needed. Updated 11/10
1) Q: What is Holiday Bazaar?
A: Holiday Bazaar is a decades old Girl Scout event in Tustin that permits girls to shop for handmade, holiday presents independently. They can purchase gifts for family members and friends at a reasonable price ($3.00 or less) and in secret so everyone will be surprised when they open their gifts.
2) Q: How can my troop participate in Holiday Bazaar?
A: There are several ways possible. Your troop can:
- just shop.
- they can sell and shop.
- chaperone if they are in grades 6 and above.
3) Q: If my troop is only shopping, how does this work?
A: NEW Troops will be able to select time slot choices when they want to shop when they online register. Once both the online registration AND the paper registration with payment is received, you will be awarded your time slots. Submit your complete registration EARLY to get your first choice!!!
4) Q: My troop wants to sell and shop, how does this work?
A: Your troop will need to plan, purchase supplies and have the GIRLS make items for the troop to sell. Items must be sold for $3.00 or less. It is helpful if all items are priced in units of 25¢. This is a non-profit event so your troop can only recoup the cost of making the items and attending the event.
Your troop will arrive earlier to set up your table in the shopping area. Troops will need to supply their own table, chairs, table cloth and EZ-up if desired.
During the event, each troop can have a maximum of 3 people at their booth selling (2 at the table and one behind them at least 3′ away). Typically this is 1 adult and 2 girls. The troop will also need to have adults outside to supervise the girls who are waiting to or have finished shopping. Over the course of the event, troop members can be exchanged in and out of the room using our “yellow button” system. Each troop will have 2 yellow buttons and 2 green “swap” buttons issued at check-in. Only attendees with the yellow button on can stay in the room. The two green swap buttons are for assisting in changing people in and out of the selling area. If we see people selling at the table wearing the green buttons we will escort them out of the selling area. We suggest that adults at the event have their cell phones with them and text each other when it is time to exchange girls working at the table.
5) Q: The girls in our troop are in grades 6th grade and above, how can they help?
A: CHAPERONE PARTICIPATION IS CHANGING SIGNIFICANTL THIS YEAR. CHECK BACK FOR DETAILS. Girls in 6th grade and above are needed to chaperone our Daisy and Brownie Girl Scouts. Chaperoning tasks include helping the younger girls: make change; figure out who to buy what for; keep track of their purchases; and ensure they get met at the exit area by their troop adult. There is mandatory training the morning of the event so you will need to arrive early enough to attend. Please also read the chaperone training here (not available yet) before you arrive to the event. As a thank you for volunteering, chaperones are allowed a very brief, early bird shopping time prior to the start of the Daisy’s shopping time. Troops with girls chaperoning must sell inside.
6) Q: We’ve seen troops selling food outside in years past. Who gets to sell outside aka “Food Court”?
A: If you are a Cadette troop or above, who has an approved money earning project form on file, and you sold fall product this year and cookies last year, you can sell snacks in our Food Court and you are allowed to make a profit. You must file a request for an additional money earning application and get it approved by your SU manager before 11/20. Click here for the GSOC Money Earning Guidelines form. You must also be selling in the shopping area too.
Please indicate on the Holiday Bazaar online registration form what food/drinks you are planning on selling. Be specific. We are eliminating duplicate food items this year. If you bring items that are not approved, you will lose your privilege to sell next year. No power cords allowed and nothing that generates heat or has an open flame (like a propane stove or sterno food heating fuels) anywhere on campus including the parking lot.
Due to Covid-19 all foods sold must be in original manufacturer’s packaging. You can sell pre-made coffee, hot water for hot cocoa or tea. Sellers must dispense the hot water into the cup and hand it to the buyer along with a packet of cocoa or a wrapped tea bag. Individual coffee creamer and individual packets of sugar must be used.
Troops selling must also take home all packing materials that food and drink were brought in to the Bazaar. Do not stuff the trashcans (think about booth sale rules.) We want to leave the Food Court area cleaner than we found it.
7) Q: What type of girl, handmade items should we sell?
A: The Tustin East website has hundreds of photos of previous items sold over the years. Items that usually sell out are items that can be given to dads and brothers. Items for pets are always a big hit. Items that celebrate the many holidays in and around December are always welcomed too.
8) Q: How many items should we bring?
A: Getting a troop of Brownies to stay focused on making 30 items can be challenging so you might want to schedule several meetings to make your items. Many troops bring 50 to several hundred items. Some troops have successfully sold over a 700 items at one Bazaar.
9) Q: How does a troop find time to make so many items to sell?
A: There are several different tactics that can be used. If a troop meets every other week, “bonus meetings” on the normally off weeks can be inserted into the regular meeting schedule. Troops can send home materials for the girls to make items at home. Some established troops even meet during the summer to start making items to sell. Another fun way to get items made is to have a Saturday or Sunday, all day crafting workshop day!
10) Q: What time do we get there?
A: The schedule for the day will be posted as Covid safety precautions have been determined.
11) Q: Where do we take the toys for the toy drive and coats for the coat drive?
A: There will be an easy to see, designated area for both drives. Click here for map. (not available yet)
12) Q: I don’t feel safe letting my girls go in the shopping area without me. Can I go in with them?
A: The parking lot will be contained with either permanent fencing, cones, and/or pendant ropes. We will also have adults positioned around the selling area to make sure girls only leave at the designated exit EZ-Up. Troop leaders should wait in line with their girls before they enter and troops should have an adult waiting near the exit EZ-Up to meet the girls when they are done with their shopping. Please make sure all Daisy and Brownie Girl Scouts know their troop number in case we need to find a troop adult at the exit EZ-Up. If needed, you can pin their troop number on their exterior clothing. This is a great event to have the girls wear their vest/sash.
13) Q: What do we do while we wait for the girls to go in and after they finish shopping?
A: Troops will be scheduled to shop this year to minimize the amount of waiting around time. Further information will become available and posted here.
Adults and girls who are waiting around during the event are encouraged to purchase snack items to help troops earn funds for their upcoming troop travel.
14) Q: My daughter has an event during her level’s shopping time. Can she shop early?
A: This should not be a problem this year because troops will be able to pick the time slot when they are shopping.
15) Q: Can parents, siblings, leaders and non-Girl Scouts shop?
A: Yes after all the Girl Scouts are done shopping.
16) Q: Can we sell food items inside too?
A: There are restrictions on food items sold inside the selling area. Inside “food” sales are restricted to such things as decorated candy canes, lollipops, etc. All food items must be in the original manufacturer’s packaging. All these items will not spoil before they are given during the holiday season.
17) Q: Can we add more girls to our registration the day of the event?
A: Yes. Please bring either exact cash or a troop check with 2 signatures to the registration table. Click here for map. (not available yet)
18) Q: Can we change what we are making after we turn in our registration form?
A: Yes. Please click here to email us what you are changing/adding/dropping.
19) Q: Where do I go to check in?
A: There will be a registration check-in EZ-Up. Please also leave all wagons, trolleys, boxes of items to sell away from the check in area table. Click here for map. (not available yet)
20) Q: What type of toys should we bring for the toy and coat drives?
A: Each Girl Scout is encouraged to bring a new, unwrapped toy or gift card to contribute to the drive. There is no minimum or maximum value required for the donation. Toys are needed for all age ranges including teenagers. Everyone who participates will receive a special toy drive patch. Don’t forget, teens need toys too. Click here for a list of teen items.
We are again collecting gently worn coats this year to help families in need. Warm coats of any size or any style for all ages. Please ensure that the coat you are donating does not have any holes or stains and is clean and wearable. You may donate more than one warm coat.
21) Q: When and where do I get the Holiday Bazaar patches?
A: After the girls are done shopping, please have them participate in filling out the evaluation form for Holiday Bazaar. The completed evaluation, your troop’s sign and your yellow seller’s buttons and green swap/exchange buttons if you are selling, can be returned to the check in desk. Once we have received these items we will give you your troop’s patches.
22) Q: What is this about not putting out all our items for sale at the beginning?
A: We strongly encourage all troops selling to hold back a percentage of their items until the different levels of Girl Scouts start shopping. (You can tell who is shopping by the color of their vests/sashes entering the room.) Before we started this policy, many troops would be sold out and the Juniors would walk into the selling room finding very little to buy. What percentages to hold back?
- Early shopping by chaperones should only be able to purchase no more than 10% of your inventory. Do not sell out limited, hot items to chaperones!
- Hold back 35% for the Brownies.
- Hold back 25% for the Juniors.
23) Q: What happens if we don’t sell out?
A: There are many options.
- If you have non-perishable items you can save them for next year.
- The girls can split them up and give them to family or friends.
- Depending on the items, you could give them as gifts if your troop visits a Senior Living community during the holidays.
24) Q: What if our troop makes a small profit?
A: Since troops are encouraged to round their prices to the nearest 25¢ you can end up making a small profit. If you do, we ask that you spend the money on a service project of your choice. Remember you are also allowed to cover the cost of attending the event and any tools your troop purchased to make your items.
25) Q: Do Cadette and above girls need to sell if they want to chaperone?
A: Older girl troops who want to chaperone must sell inside.
26) Q: We want to offer face painting or a photo booth inside. Is this allowed?
A: No for both.
27) Q: Will the schedule be the same as in previous years?
A: No. Due to modifications we are needing to make to follow Covid-19 guidelines and protocols. We will be posting the event’s schedule on the website as soon as it becomes available. As stated earlier, the latest the event will finish is 2:00pm at the end of clean up. Shopping is anticipated to be between 9:30 to 1:00.
28) Q: Will Holiday Bazaar be inside the Events Center or outside or virtual?
A: The Holiday Bazaar will be outside in the staff parking lot at FHS rain or shine.
29) Q: If we are outside, will tables be provided for sellers?
A: No. Sellers should anticipate bringing their own table, chairs, EZ-Up if desired, and tablecloths.
30) Q: What other Covid-19 safety protocols will Holiday Bazaar have?
A: All participants or anyone withing the Holiday Bazaar area will need to be masked. We will be following all of GSOC’s protocols as listed in their Transmission Activity Chart. This chart is included in their “GSOC Covid-19 Guide for Volunteers and Staff Returning to In-Person Troop/Group Meetings and Activities.” This document is located on the Covid-19 GSOC webpage: https://www.girlscoutsoc.org/en/gsoc/news/working-together-to-keep-our-girl-scout-community-safe.html
All adults in the within the event’s area must show proof of vaccination or a printed, negative Covid-19 PCR test results within 72 hours of the event. No home test results will be allowed.